March 4, 2022
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Dear students,

 

We hope you are having a good reading week! The first half of the winter semester has come and gone, and in preparation for the final exam period please ensure that you have signed up for accommodations for your Winter 2022 Final Exams (scheduled between April 13th to 29th) by Friday, March 11th using the exam sign up form. Should you have questions during this time, we can always be reached by phone or by e-mail.

 

Final Reminder: Sign Up by Friday March 11

 

Refer to the dates and times on the Final Exam Schedule on the McGill Exams website when submitting the exam sign-up form.

 

 

In this message: How To Register for Exam Accommodations | What to expect | In-person exams | What can I do to ensure that my approved accommodations have been applied to my online exam? | Final Exam Conflicts | I do not feel like I will be able to write my final exams. What do I do?


 

How To Register for Exam Accommodations

 

1. Refer to the exam type, exam/release date, and due date outlined on the Final Exam schedule.

 

2. Please note that time-based accommodations do not apply for:

  • Take-home exams: You have 48 hours or more to complete your exam (i.e. from the release date up to the due date/time) and the exam can be opened and closed as often as you wish.
  • Timed exams within a designated window AND your instructor is incorporating principles of inclusive pedagogy (i.e. your exam has been designed to be written in half of the allotted time).

3. Use the appropriate exam sign-up form to request exam accommodations through the OSD, when applicable.

What to expect

 

Requesting your accommodations:

 

Please indicate ALL accommodations that you are eligible for and require for the assessment on the sign-up form. Accommodations that have not been requested for a specific assessment will not be implemented for this assessment, even if they are part of your accommodation plan.

 

Missing details of exam:

 

If you do not know ALL of the exact details of your assessment (for example, you do not know the exact start time or if it is in-person or online), please sign up following the exam registration deadlines with ANY details that you do know (e.g. date).

 

When further details are confirmed by your instructor, please send these details to exams.osd@mcgill.ca so that we can update our schedule.

 

Late requests submitted due to not having ALL details (e.g., start time, or online vs. in-person) will not be processed. Please see below for late request criteria.

 

Late requests:

 

For midterms, tests, and quizzes, late requests will only be considered if they meet one of the following two criteria:

  • Newly registered student to the OSD who has an upcoming exam (minimum 7-day* notice required, including weekends)

  • Students whose instructor/professor has changed or announced an exam date within the 14-day* deadline (instructor/professor verification will be required for approval).

*7- and 14-day deadlines include the current day and weekends, with days starting as of 12:00am (midnight). Exceptional circumstances will be reviewed on a case-by-case basis.

 

For Winter 2022 Final Exams, registrations received after the sign-up deadline of March 11, 2022 may not be possible to process, and accommodations cannot be guaranteed.

In-person exams

 

What to expect:

 

Time and location notifications: You will receive a time and location notification one (1) business day prior to your exam via your McGill email address. The OSD Exam Centre is located at 3459 McTavish street room RS-56 (underneath Redpath Library).

 

During finals, the OSD uses various classrooms on campus including, but not limited to:

  • OSD offices (1010 Sherbrooke Ouest, Suite 410)

  • McConnell Engineering

  • McDonald Engineering

  • Leacock Building

  • Arts Multimedia Language Facilities (McClennan Library Building, Room MS10)

  • Brown Student Services

  • Campus 1

Use the campus map to find an exam location.

 

You will be able to enter the exam room ten (10) minutes before the exam is scheduled to begin. Please confirm your accommodations, as well as any exam instructions (e.g., use of formula sheet), with the invigilator BEFORE you start your exam.

 

Assistive technology: If you will be using Assistive Technology (e.g., WordQ, Antidote, Dragon) as part of your authorized accommodations, please plan to arrive 15 minutes before your exam start time.

 

Evening exams: If your original exam time is in the evening, you may be scheduled to start at an earlier time due to the Exam Centre’s operating hours. Please review the time and location notification to ensure you show up to your exam at the correct time.

 

Sequestering:

 

Students writing their exams earlier than the rest of their class may be required to be sequestered due to McGill’s exam security policies.

 

For midterms, students may be required to remain sequestered until 30 minutes after the original start time of the exam.

 

For Final Exams, students may be required to remain sequestered until 1 hour after the original start time of the exam. All students taking exams that are scheduled to start at 6:30pm on the Final Exams schedule will be required to remain sequestered until 7:30pm.

 

Students will not have access to personal electronic devices while being sequestered. However, physical reading materials are permitted. Sequestered students remain supervised until the sequester period is over.

Before your online exam is released

Check the details of your exam on the Final Exam Schedule.

Register for your exam accommodations by March 11th using the appropriate exam sign-up form.

Approximately one (1) week before your exam, check if you received a confirmation from your instructor or exam administrator stating that your extra-time has been programmed on the testing platform. If you have not received this confirmation, please contact your instructor/exam administrator directly.

As soon as your online exam is released

 

Make sure that your extra-time has been programmed correctly on the testing platform.

 


 

If your extra-time has been programmed correctly:

 

You should be able to see that the duration has been extended to include your approved accommodations.

 


 

If your extra-time has NOT been programmed correctly:

 

Go to Step 1 and make sure that individual accommodations apply to your exam format.

 

If individual accommodations do apply to your exam format, please e-mail your instructor and cc' the OSD at exams.osd@mcgill.ca IMMEDIATELY so that your extra time can be programmed BEFORE you start your exam.

IMPORTANT

 

ALWAYS verify that your exam accommodations have been programmed correctly, when applicable, even if you do not intend to start your exam right away.

 

Similar to when writing in-person exams with the OSD, students are required to verify their exam accommodations before starting their exam, so that any issues can be corrected prior to writing the exam.

 

Whether you are writing an exam in-person or online, starting your exam means that you are agreeing to completing the exam as is.

 

If you have already completed your exam without your accommodations correctly in place, please e-mail exams.osd@mcgill.ca.We will review the situation and explore possible options with your instructor; however, we cannot guarantee an outcome.

Final Exam Conflicts

 

If you meet the definition for an academic conflict or a religious conflict for your exams, consult the McGill Exams Website and follow the instructions in order to obtain a resolution. Academic and Religious Conflicts are resolved through Central Exams.

 

  • Please communicate the resolution to the OSD Exam Center at exams.osd@mcgill.ca no later than 14 days before the date of your exam.

OSD Conflicts:

 

Due to the nature of exam accommodations, you may meet the criteria for an OSD exam conflict. An OSD exam conflict occurs when a student, by virtue of their disability-related exam accommodations, is scheduled to write more than 8 hours of exams in one day (please note Stop Watch time is not counted towards writing time). If you have signed up for your exams, and meet the criteria for an OSD conflict, you will be contacted via your McGill email by a member of the Exam Center Staff.

 

  • You will be contacted at your McGill email address to notify you of a conflict and available options (e.g., taking multiple exams in the same day or moving one exam) to resolve the conflict. Please reply as soon as possible with your preferred option.

  • If you do not reply by the deadline provided in the email, you will be scheduled to write any applicable exams in the same day.

  • If you believe that you have an OSD conflict and you have you not been contacted directly, please email exams.osd@mcgill.ca as soon as possible and notify the team. Include the date and course details.

 

*Please note that the OSD does not have the authority to move final exams in situations where there is no conflict (e.g., due to a student’s scheduling preferences).

 

 

I do not feel like I will be able to write my final exams. What do I do?

 

If you believe you are unable to write your final exam due to a serious health or wellness condition, or another extenuating circumstance, you may be eligible to apply for an exam deferral, depending on your faculty rules and regulations.

  • The deferred and supplemental exam period will be held August 15, 17, & 19, 2022.

  • Please refer to the Exams website for the application dates and when the exam schedule will be posted.

  • If you take your final exam, you are not eligible to apply for a deferred exam. This includes receiving the final exam from your instructor but not completing it.

  • For students in the Faculty of Engineering or in the Faculty of Law, please refer to your Faculty's websites for more information.

  • Students should consult the McGill Coronavirus Information and refer to MRO communications from McGill for guidelines.

Please do not hesitate to reach out to the OSD if you have any questions, or would like additional information. You can also contact our Exam Coordinators at exams.osd@mcgill.ca and our Exam Center Manager, Claire Burrows, directly at claire.burrows@mcgill.ca.You can find our most up-to-date FAQs here.

 


 

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This message was sent to you by the Office for Students with Disabilities.

 

Main office: 1010 Sherbrooke #410, Montreal QC, H3A 2R7

disabilities.students@mcgill.ca

 

Exam Center: 3459 McTavish Street - RS 56, Montreal QC, H3A 0C9

exams.osd@mcgill.ca

 

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