Dear residence students,


In mid-January, you received an email notifying you that we had updated the Residence Handbook to more clearly describe our Covid disciplinary processes. These updates outlined non-disciplinary and disciplinary sanctions and informed you that our educational three-strike approach had been revised. The updated disciplinary process was further reviewed in a residence town hall last week, and we’ve subsequently posted a list of the most frequently asked questions – from the town hall and otherwise – to the SHHS website (see the third tab on the left).


Unfortunately, despite our best efforts to communicate the importance of adhering to COVID-19 health and safety regulations, we’ve seen an increase in both the frequency and severity of illegal gatherings in our halls. As the recent outbreak of Covid-19 cases in residences has shown, these gatherings put the entire res community at risk -- including students, staff and their families. As a result, we have further bolstered our approach, in keeping with the Code of Conduct, to uphold community safety.

An illegal gathering is defined by the government as three or more people gathering indoors AND/OR two people gathering indoors when the “no visitor rule” is in effect. 


Effective immediately the disciplinary response to illegal gatherings is as follows:


  • Following a disciplinary meeting, exclusions (Article 32) from residences will be for a period of 6 weeks (minimum) and up to a maximum of the end of the winter semester. Other possible outcomes of disciplinary meetings include conduct probation, admonishment, reprimand, exclusion, exoneration, suspension from the university.
  • Interim exclusions (Article 21) can still be issued at any time in order to protect the immediate safety of the community.
    • Article 21under the Code of Conduct allows us to enforce short-term measures - like a short-term exclusion from residence - in order to ensure community safety. Where a student’s non-compliance with COVID-19 regulations gives rise to a reasonable belief that their continued presence constitutes a serious threat to the health and safety of themselves or others, a Disciplinary Officer may exclude the student from residences for a period not exceeding 10 days.

To learn more, please refer to page 11 of the Residences Handbook, as well as to McGill’s Code of Conduct.  


The health and safety are our residence community is our utmost priority, and we are counting on every one of its members to help us ensure that safety.


Thank you for your time and cooperation.





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